How To Set Automatic Reminder Email In Outlook

Bear witness reminders over other programs or apps

You lot tin can prepare Outlook to display your reminder window on top of other programs y'all're working in.

Select File > Options > Advanced.
In the Reminders section, bank check the box marked Show reminders on top of other windows.
Click OK.

Note: This feature is not available for Outlook 2022, Outlook 2022, or 2022. For Microsoft 365 subscribers, this version is available if you are on Version 1804 (Build 9226.2114) or higher.

Add together or remove reminders for meetings

_{This applies to all the existing appointments and meetings in the calendar. Save this setting for futurity appointments and meetings.}

Click File > Options > Calendar.
Under Calendar options, select or clear Default reminders.
Gear up the default amount of time at which you want to receive reminders before new calendar items (for instance, 15 minutes, 30 minutes, etc.).

_{This only applies to the selected meeting in the calendar.}

At the bottom of the screen, click Agenda.
Open the meeting. If the Open Recurring Item dialog box appears, practice one of the following:
- To set the reminder for simply one appointment or coming together in a serial, select Just this one.
- To set the reminder for all the appointments or meetings in a series, select The unabridged serial.
On the Meeting tab (for a recurring meeting it'due south the Coming together Serial tab, click theReminder dropdown and select how long before the appointment or meeting yous want to get a reminder. To turn a reminder off, select None.

Automatically dismiss reminders for past events

If you lot don't desire to encounter reminders for events in the past, yous can tell Outlook to automatically dismiss reminders for past events. For case, if y'all're out of the office for three days, y'all might non want to come back and encounter reminders for the meetings that took place while you were gone.

Select File > Options > Advanced.
In the Reminders section, select Automatically dismiss reminders for past events.

Set reminders for email messages

At the bottom of the screen click Mail.
Select an e-mail message.
Click Dwelling house > Follow Up > Add Reminder.
In the Custom dialog box, cheque or uncheck Reminder.

Fix reminders for tasks

At the bottom of the screen, click Tasks.
To view the tasks, click Home >To-Exercise Listing.
Click a job in the listing.
Do one of the following:
- To add a chore reminder to your Tasks list, select the task so in the Follow-up group, choose a time frame to meet your deadline.
- To remove a chore reminder from your Tasks listing/To-Do list, in the Manage Task group, click Remove from Listing.

Note:If you lot aren't actively working in Outlook, the reminder box appears behind the plan that you are using so you don't lose focus on your work. Instead, watch for the Outlook icon flashing in the taskbar and listen for a reminder sound. If yous piece of work in a loud expanse, attempt turning upwardly your speaker volume or irresolute the reminder sound to something unique.

Calendar appointments and meetings

For all new appointments or meetings

Click File > Options > Calendar.
To plough default reminders on or off for all new appointments or meetings, under Calendar options, select or clear the Default reminders check box.
If y'all select the check box, enter how long before the date or meeting when you want the reminder to appear.

For existing appointments or meetings

Open the appointment or meeting.

Note:If the Open Recurring Detail dialog box appears, click Open this occurrence or Open the series, and and then click OK.
On the Appointment tab, in the Options group, in the Reminder drop-down listing, select how long earlier the date or meeting when you desire the reminder to appear. To plough a reminder off, select None.

Note:For all-day events, the default reminder time is xviii hours in advance. Although you lot can't alter the default for all of the all-twenty-four hour period events that you lot create, you tin change the reminder time on each appointment.

Meridian of folio

Email messages, contacts, and tasks

On the Home tab, in the Tags group, click Follow Upwards, so click Add together Reminder.

Tip:You can quickly flag e-mail letters as to-practise items by using reminders. Right-click the Flag Status column in the message list. Or if you lot take the message open, on the Message tab, in the Tracking group, click Follow Up, and so click Add Reminder.
In the Custom dialog box, select or clear the Reminder check box. If y'all select the check box, enter the appointment and time when you want the reminder to appear.
Click OK.

Top of page

Important: Role 2007 is no longer supported. Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.

Upgrade now

Calendar appointments and meetings

For all new appointments or meetings

On the Tools menu which is on the menu bar at the top of the Outlook main screen—the 1 that shows all your mail—click Options. Note that you won't run across the Tools bill of fare if yous're in an electronic mail bulletin.
To have a reminder automatically turned on or off for new appointments or meetings, on the Preferences tab, in the Calendar group, select or clear the Default reminder check box.
If you select the check box, enter the amount of time earlier the appointment or meeting when you want the reminder to appear.

For existing appointments or meetings

Open the appointment or meeting.

Notation:If the Open Recurring Particular dialog box is displayed, yous must decide whether to change the reminder for the occurrence that y'all opened or for the unabridged serial. Click either Open this occurrence or Open the serial, and so click OK.
On the Appointment tab, in the Options group, in the Reminder list, select the amount of time earlier the appointment or coming together when you lot desire the reminder to appear. To turn off a reminder, select None.

Note:For all-day events, the default reminder time is eighteen hours in advance. Although you can't change the default for all of the all-solar day events yous create, yous tin can change the reminder time individually on each appointment.

Top of page

E-mail messages, contacts, and tasks

To ready or remove reminders, select the e-mail bulletin, contact, or task.
On the Standard toolbar, click Follow Up, and so click Add Reminder.

Tip:You can quickly flag email messages as to-do items by using reminders. Correct-click the Flag Status column in the message list. Or if you have the message open, on the Message tab, in the Tracking group, click Follow Up, and then click Add Reminder.
In the Custom dialog box, select or articulate the Reminder cheque box. If y'all select the bank check box, enter the date and time when you want the reminder to appear.
Tip:If Outlook is closed, reminders won't pop up on the screen. Outlook has to be kept open or minimized to your taskbar.

Click OK.

Top of page

Calendar reminders not showing?
Does "Due Past" Reminder work for emails in folders vs. general inbox?